A clean and organised office can not only boost productivity and morale, but it also sends a positive message to your clients and colleagues about your business’s all-round approach.
Keeping on top of clutter and mess in your office should be a priority. A tidy office is a happy one for employees and managers alike! The good news is, after an initial in-depth tidy, keeping up with regular cleaning and organisational practises shouldn’t be all that time-consuming.
Reasons Why You Should Consider Decluttering the Office?
Clutter in your office can have a significant effect on your working environment and employee morale. The saying goes ‘a cluttered desk is a cluttered mind’ but just how true is that saying?
The Impact of Clutter on Productivity
If gone unchecked, a messy office can really affect focus on work and negatively impact you and your team’s ability to complete tasks in an efficient manner. For example, if your desk is chaotic with loose documents, used dishes, and scattered stationery, you may find it challenging to find what you need and have a clear head.
A cluttered office space can contribute to mental exhaustion. Your mind becomes overwhelmed by the visual noise, making it harder to concentrate on your responsibilities.
We very much believe that a clean and organised workspace can enhance cognitive function, allowing you to think clearly and make better decisions.
4 Steps to Decluttering Your Office
If you think it’s time for a long-overdue spring clean of your workspace, simply follow the three steps below
1. Recycle & Re-home Unwanted Items
The first step to decluttering your office is to be ruthless with rubbish. From old files to tired furniture, clear space by recycling unused office equipment and tech accessories that are out of date and no longer in use.
Charity shops, recycling centres, or even Facebook Marketplace are your go-to destinations at this initial stage of freeing up more space. Also, consider what relatively unessential office items could be relocated into a storage facility, taken home, or even distributed to the team.
Think logically about what actually belongs in your office – what can be deemed an office necessity?
2. Dedicate Some Time to Decluttering
In this digitised office age, neither you nor your colleagues have an excuse to let things physically pile up on desks, in filing cabinets, and in drawers and cupboards.
Invest in a good paper shredder or source a company that can securely shred office documents – doing this means you’re less likely to accumulate piles of outdated memos, old hardcopies of schedules, CDs, etc.
Sort your office documentation and equipment in such a way that it’s easy to access what’s readily needed. Using electronic formats and apps for office tasks can also stop the physical mess from building up. Remove personal bins from under office desks too.
Your colleagues will then be more likely to use office recycling facilities, rather than simply opting for the closest, and most convenient option.
3. Regular Cleaning
Maintaining a regular and thorough cleaning schedule is essential to ensuring team members remain positive and healthy in the workplace.
Stock up on basic cleaning supplies for your office to make the daily task of keeping it clean easier. Providing anti-bacterial wipes and tissues for desks will help stop bacteria flourishing.
Depending on the size of your team and office, you may have to consider hiring a local cleaning company to ensure your office is squeaky clean on a regular basis.
If you’re a small team and your budget won’t allow for such luxuries, why not create a cleaning schedule for the team to all put in their efforts in keeping the place as fresh as possible?
Keeping your office and work premises clean and tidy conveys the message that you and your business are professional and worthy of your customers’ patronage.
4. Filing Your Documents
An organised office filing system helps to keep important documents safe – you’re then less likely to lose or misplace a document.
Review and rate how you store your office documentation regularly. This will also help you streamline better working practices.
Keeping your office and work premises clean and tidy conveys the message that you and your business is professional and worthy of your customers’ patronage.
Contact GTW Storage
If you are currently moving or sorting office equipment, then please remember that GTW’s business storage solution and document destruction service can help make your everyday working life easier.
Get in touch with one of our team on 0141 221 4727 or contact us via our website to find out more.